When planning a corporate event, whether a conference or a team retreat, the location can be make or break. Knowing which types of venues will work best for your planned event activities and for your people is key to success. You might feel obliged to sacrifice personality in favor of a bland corporate hotel, but we have good news. When you know what to look for, you can find venues for your corporate events that are both full of charm and atmosphere and have all the features and spaces you need.
Whether it’s your first time or you’ve been here before, here’s our simple guide to finding the perfect backdrop for corporate connection and your next big idea.
Space Matters: Choosing the Right Venue Type
Before you start researching and planning, you need to have a good understanding of the venue requirements for your event. It’s no good finding a great deal or a venue you love only to discover that it isn’t actually functional for your event. There are three main room types to look out for.
#1 Ballrooms
If you’re hosting a big conference or convention, an awards ceremony, or a splashy product launch, this is your go-to. As the name of our Great Hall implies, a ballroom is a very large room, able to accommodate hundreds of people if needed.
#2 Conference Rooms
More intimate than a ballroom but with plenty of room for brainstorming and decision-making, these rooms are a staple of the corporate getaway. You can expect amenities like AV equipment and reliable, fast Wi-Fi, but it always pays to check. Flexible seating arrangements are also a big plus, enabling you to switch from meetings to presentations with ease.
#3 Restaurants & Outdoor Spaces
When it’s time for networking or team building, you’ll need a more relaxed space that encourages attendees to let their hair down. The stunning natural beauty of New Hampshire makes an outdoor event a must-do at just about every time of year – perfect if you’re planning a corporate retreat. It’s also a great way to get your team out of their comfort zone and help them think differently.
From Ambiance to Amenities: Your Checklist for Success
#1 Event Size & Location
Criterion number one: can your venue comfortably accommodate all your attendees and planned activities? Criterion number two: is it easily accessible for all members of your team, especially if they’ll be flying in? The Inn has a variety of room sizes, suitable for just about any size event, from the intimate to the grand, and we are just ten minutes from the Manchester-Boston Regional Airport.
#2 On-Site Amenities & Services
Perhaps the most important factors to consider in venue selection are the services and features that will ensure a successful event. Alongside the AV and presentation needs, catering should never be overlooked. The Bedford Village Inn team is well practiced in laying on top-quality meals and snacks, keeping even the picky eaters satisfied.
#3 Budget
This isn’t the time to go for the cheapest option, but there’s no need to overspend either. Finding the right balance between top-quality facilities, stellar service, and your event budget is key. Be on the lookout for group room packages that allow you to save on block bookings for your speakers or team. This is a great way to ensure that all the key people are where they need to be each day, no travel or complications necessary.
Your Next Corporate Event Awaits in New Hampshire
Big or small, a corporate event needs technical flair and style to make a big impact. No matter what type of event you’re planning, you can find everything you need at the Bedford Village Inn. With several types of venues to choose from, from grand ballrooms to intimate rooms perfect for sealing the deal, we have it all. And the best part is, we’ll take care of all your hospitality and technical needs – so you can focus on the business at hand. Get in touch today to learn more about our corporate offers.
